Everything your team needs, nothing it doesn't
Built around how wildlife care actually runs day to day — not a generic task manager with an animal icon bolted on.
Your morning, in one place
Overdue tasks, stock running low, supplies expiring soon, unassigned shifts — everything that needs attention today, before it becomes a problem. The admin menu stays organized as your operation grows: Facility, Scheduling, and Organization, grouped instead of dumped into one long list.
Every animal, one complete record
From intake to release or permanent residency — species, weight, enclosure, medical history, lab results, medications, feeding schedules, and care logs, all timestamped and attributed to the staff member who logged it. Outcome tracking updates an animal's status automatically, so nothing sits marked "Active" months after it's left your care.
Strategic and responsible AI integrations
Query your own records for insightful interpretations of your data that can provide both broader and deeper analysis of your work. Search resources that you manage in your own reference library. Get quality, science-backed answers from sources you know and trust. Our proprietary algorithm is designed to prioritize results from a predetermined set of sites that we’ve identified as reputable and accurate.
Built-in certification gating
Medication tasks require certification — a volunteer can see the task, but only a certified staff member can complete it. Recurring feeding and medication schedules generate automatically. Complete a task from anywhere in the app and you're returned right where you started, not dumped onto a generic list. Every completion is logged, every missed task is flagged, and the audit trail goes back as far as you need it to.
Leave your spreadsheet, keep your data
Import animals, staff, and recurring tasks directly from CSV. habitatHQ matches your columns automatically, flags anything that looks off — including unit mismatches like weight recorded in the wrong scale — and shows you exactly what will happen before anything is saved. Species not already in your library get matched against a built-in reference database automatically, the same one you can search directly when editing a species by hand.
Know what you have before you run out
Feed, medication, and medical supplies — tracked with reorder alerts before you run out. Lots and expiry dates are tracked automatically, always using the soonest-expiring stock first. Because consumption ties back to the task and the animal, you get real cost-per-case reporting — exactly the kind of number that goes in a grant application.
AI-assisted lab parsing
Upload a PDF from the vet and habitatHQ reads it, populating lab values automatically. Review, confirm, done — no manual entry.
Animal usage & rest tracking
For ambassador animals in education programs, habitatHQ tracks every appearance and enforces rest periods automatically, so no animal is scheduled before it's had time to recover.
Grant-ready cost reporting
See exactly what it costs — in supplies alone — to rehabilitate a specific animal. The kind of number your next grant application needs.